October 09, 2012

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AGENDA


APPLE VALLEY TOWN COUNCIL/

SUCCESSOR AGENCY


OCTOBER 09, 2012


CLOSED SESSION BEGINS AT 5:00 P.M.


REGULAR SESSION BEGINS AT 6:30 P.M.

PLEASE SILENCE CELL PHONES AND PAGERS UPON ENTERING THE CHAMBERS


The meeting will occur in the Council Chambers located at 14955 Dale Evans Parkway in Apple Valley, California.


This is an agenda for the scheduled meeting of the Town Council of the Town of Apple Valley.


This agenda contains a brief description of each item of business to be considered at today’s meeting. In accordance with the Brown Act, this meeting agenda is posted at least 72 hours prior to the regularly scheduled meeting. The agenda, its supporting documents and all writings received by the Town Council related to these items are public records and available for review during regular business hours in the Town Clerk’s office in the Town Council Chambers. The agenda and its supporting documents, along with live and archived video of the meeting, can be viewed online at http://www.applevalley.org. However, the online agenda may not include all available supporting documents or the most current version of documents.


Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the Town Clerk’s Office at 14955 Dale Evans Parkway, Apple Valley, CA during normal business hours. Such documents are also available on the Town of Apple Valley website at www.applevalley.org subject to staff’s ability to post the documents before the meeting.


Items listed on the Consent Calendar are expected to be routine and non-controversial and, unless the Town Council directs that an item be held for further discussion, the entire Consent Calendar will be acted upon as the first item of business. If the Town Council directs that an item listed on the Consent Calendar be held for further discussion, the item will be addressed immediately after approval of the Consent Calendar.


In accordance with the Rules of Procedure members of the public may address the Town Council on any item on the agenda and on any matter that is within the Town Council’s jurisdiction. To address the Town Council regarding an item, complete and submit the yellow card entitled Request to Speak. Please indicate on the card whether you are speaking under Public Comments or on an item that is listed on the agenda and please list the item number.


When called, approach the podium and please state your name before giving your presentation. Speakers may address the Town Council for up to three (3) minutes. Speakers are to address the Town Council as a whole through the Presiding Officer. Comments to individual Council Members and/or staff are not permitted.


Individuals, who demonstrate disruptive conduct during Town Council Meetings that prevent the Town Council from conducting its meeting in an orderly manner, are guilty of a misdemeanor as stated in Section 2.04.030 of the Town of Apple Valley Municipal Code and are subject to removal from the Chambers or arrest.


The Town of Apple Valley recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the Town Clerk’s Office at (760) 240-7000 two working days prior to the scheduled meeting for any requests for reasonable accommodations.


TOWN COUNCIL CLOSED SESSION


CALL TO ORDER


ROLL CALL


COUNCILMEMBERS:

Emick_____, Nassif_____, Roelle_____, Mayor Stanton_____.

(WHERE APPROPRIATE OR DEEMED NECESSARY, ACTION MAY BE TAKEN ON ANY ITEM LISTED IN THE AGENDA)


PUBLIC COMMENTS


CLOSED SESSION


1. Closed Session

A. Personnel Matters – Government Code Section 564957/Public Employee Performance Evaluation: Title: Town Clerk


TOWN COUNCIL REGULAR SESSION


CALL TO ORDER THE REGULAR SESSION OF THE TOWN COUNCIL MEETING – 6:30 p.m.


ROLL CALL

COUNCILMEMBERS:

Emick_____, Nassif_____, Roelle _____, Mayor Stanton_____.

(WHERE APPROPRIATE OR DEEMED NECESSARY, ACTION MAY BE TAKEN ON ANY ITEM LISTED IN THE AGENDA)


OPENING CEREMONIES


INVOCATION:


PLEDGE OF ALLEGIANCE:


PRESENTATIONS:


Employee of the Quarter – Ken Martin, Maintenance Worker II – Facilities Division


PUBLIC COMMENTS


COUNCILMEMBER COMMENTS AND COMMITTEE/COMMISSION PARTICIPATION

Boards, Committees and Commissions

TOWN COUNCIL ANNOUNCEMENTS


Suggested items for future agenda:

Time, Date & Place for Next Town Council Regular or Special Meeting:

A. Regular Meeting – Tuesday, October 23, 2012 – Council Chambers

Closed Session at 5:00 p.m.

Regular Session at 6:30 p.m.


TOWN COUNCIL CONSENT AGENDA


Recommendation: Adopt all below listed items on the Consent Agenda in one motion. The Consent Agenda is composed of routine non-controversial items of business and will be adopted in whole in one motion unless a request is made by a Council Member to remove a specific item.

2. Approval of Minutes of the Town Council

A. Regular Meeting – September 25, 2012

Recommendation:

Approve the subject minutes as part of the consent agenda.

 

3.August 2012 Commercial Warrants Schedule

Recommendation:

That the Town Council receive, ratify, and file the Commercial Warrants Schedule as presented.


4. Payroll/Benefits Warrants Schedule – Month of August 2012

Recommendation:

That the Town Council receive, ratify, and file the payroll/benefits warrants as presented.


5. Accept the Final Map for Tract Map No. 18841, Applicant: Pulte Homes

Recommendation:

Move to accept the final map Tract Map No. 18841.


6. Accept the Final Map for Tract Map No. 18842, Applicant: Pulte Homes

Recommendation:

Move to accept the final map Tract Map No. 18842.


7. Bid Documents for the Highway 18 Landscaped Median Project (Phase 2)

Recommendation:

1. Approve the bid documents for the Highway 18 Landscaped Median Project Phase 2.

2. Authorize staff to solicit bids for construction.


8. Claimant – Jacqueline Martin

Recommendation:

Reject the Claim of Jacqueline Martin


9. Award Contract for the Construction Management Services for the Combined Yucca Loma Bridge over the Mojave River and Yates Road
(Apple Valley Successor Agency)

Recommendation:

Award a contract to Parsons Transportation Group, Inc. for Construction Management Services for the combined Yucca Loma Bridge and Yates Road Projects in an amount not to exceed $3,900,507.00, subject to “Approval as to Form” by the Town Attorney, and “Approval as to Content” by the Town Manager.


10. Proposal to Continue the Village Enhanced Security Program in the Apple Valley Village Property and Business Improvement District (PBID)

Recommendation:

Approve the San Bernardino County Sheriff’s Department’s (Sheriff) Proposal to Continue the Village Enhanced Security Program (Program) in the Village Property and Business Improvement District (PBID)


11.Legislation Requiring Local Agencies to Review its Conflict Of Interest Code to Comply with the Political Reform Act.

Recommendation:

This is an informational item only.


PUBLIC HEARINGS


12.Local Preference Ad Hoc Committee Report and Final Recommendations

Recommendation:

Move to open the public hearing and take testimony.

Close the public hearing. Then:

1. Receive the Local Preference Ad Hoc Committee report and adopt Final Recommendations.

2. Determine that, pursuant to Section 20162 of the State of California Public Contract Code and the Federal Office of Management and Budget Circular A-102, it can be determined that the Municipal Code amendment complies with the legal requirement(s) of the Public Contract Code statute and adheres to the federal grant requirements for state and local governments and nonprofit entities.

3. Find the facts presented within the staff report support the required Findings for approval of an amendment to the Municipal Code and adopt the Findings.

4. Find that the proposed Town Council revision to Chapter 3.12 “Purchases” is consistent with the Goals and Objectives of the adopted Town of Apple Valley General Plan, promotes the local economy of the Town of Apple Valley/Victor Valley region and is necessary in order to update the Town’s Purchasing Policy.

5. Move to waive the reading of Ordinance 437 in its entirety and read by title only.

6. Introduce Ordinance 437, an Ordinance of the Town Council of the Town of Apple Valley, amending Chapter 3.12 “Purchases” of the Town of Apple Valley Municipal Code.


13. Public Hearing #1 – Public Input for 2013-2014 Second Year Action Plan

Recommendation:

A. Open public hearing;

B. Receive public comments

C. Close public input and commentary;

D. Close public hearing.


LEGISLATIVE MATTERS


REPORTS, REQUESTS AND COMMUNICATIONS


BUSINESS OF THE COUNCIL


14. Municipal Shelter Saturday Opening Update

Recommendation:

Provide direction to staff regarding continued hours and days of operation.


TOWN MANAGER’S COMMENTS & LEGISLATIVE UPDATE


DEPARTMENTAL REPORTS AND BUSINESS:


STAFF REPORTS


CORRESPONDENCE


CLOSED SESSION


Further Closed Session, if necessary and if not completed during the above 6:30 p.m. portion of this agenda, including any or all items described in that portion of this agenda. Reportable actions during closed session will be announced.


ADJOURNMENT


MOTION