Job Description

<p>Under direct or general supervision, assists other finance personnel in performing a wide variety of responsible clerical and technical accounting duties in the preparation, maintenance, and processing of accounting records and financial transactions, including accounts payable and accounts receivable; and performs related work as required.</p>

Essential Functions:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Essential duties and responsibilities may include, but are not limited to, the following:

<p>• Maintains the daily financial records on utility accounts, including receiving utility payments, performing<br /> data entry, maintaining receipt records according to prescribed guidelines, printing and auditing<br /> reports, entering field data, preparing and balancing invoices, preparing deposits, and preparing work<br /> orders.<br /> • Issues business licenses and processes renewals, including batching receipts for incoming renewals,<br /> assessing penalties and late fees, and recording new license numbers.<br /> • Assists other finance personnel in performing a variety of technical accounting duties in the preparation,<br /> maintenance, and processing of accounting records and financial transactions, including accounts<br /> payable, accounts receivable, billing functions, and business licenses.<br /> • Verifies, posts, and records a variety of financial transactions; prepares and maintains spreadsheets,<br /> records a variety of periodic and special financial, and accounting reports.<br /> • Enters and retrieves information using standard word processing and spreadsheet software.<br /> • Reconciles transactions and data as directed; records changes and resolves differences, maintains<br /> the accuracy of basic accounting and financial records related to the assigned functional area; handles<br /> cash transactions.<br /> • Prepares receipts for utility, business and dog licenses, insurance payments, and other accounts<br /> receivable.<br /> • Assists customers, departments, and employees by providing answers and information regarding<br /> specific account information, discrepancies and/or basic accounting procedures; updates related files<br /> and departments on action items.<br /> • Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and<br /> technical reports, as directed.<br /> • Performs general office support duties, such as filing and record keeping, preparing correspondences,<br /> and sorting and posting mail.<br /> • Assists professional accounting staff with special projects as assigned.<br /> • Performs other duties as assigned</p>

Minimum Qualifications:

An equivalent combination of training and experience that would provide the required knowledge, skills, and abilities may be considered.  A typical way to obtain the required qualifications would be:

<p>Equivalent to the completion of the twelfth (12th) grade.<br /> One year of responsible clerical experience</p>

<p>None.</p>

<p>Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate<br /> in person, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter,<br /> and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull<br /> drawers open and close to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures</p>