Job Description

Summary:

Supervision Received and Exercised:

Receives general direction from the Director of Parks and Recreation. Exercises general supervision over professional, technical, and clerical recreation staff, as well as contract workers and/or volunteers.

Distinguishing Characteristics:

This is the full supervisory-level class in the recreation series with program development and administrative responsibilities of several major programs within the Recreation Division. Specific responsibilities may vary, depending upon the site, programs, or projects to which assigned; however, all assignments require comprehensive knowledge of the development and provision of recreation services, the ability to organize and oversee the work of staff and/or volunteers, and the ability to execute various administrative responsibilities. This class is distinguished from the Parks and Recreation Manager in that the latter has management responsibility for all recreation and facilities maintenance and operations functions and activities of the Town.

Essential Functions:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Essential duties and responsibilities may include, but are not limited to, the following:

— Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Essential duties and responsibilities may include, but are not limited to, the following:

• Plans, administers, organizes, supervises, coordinates, reviews, and evaluates recreational programs and related activities at multiple sites, such as pre-school and school age children’s programs, senior service programs, rental of Town facilities for private functions, summer day camps, athletic and aquatic programs and facilities, and a variety of special community and fund-raising events.
• Plans, organizes, assigns, trains, directs, and reviews the work of assigned staff and volunteers; plans and oversees the recruitment, selection, and evaluation of staff; ensures the most effective use of staff and materials resources; provides for the training of staff in work procedures and recreation activities.
• Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Determines equipment, materials, and staffing needs for assigned recreation programs; participates in the annual budget preparation; prepares detailed cost estimates with appropriate justifications, as required; directs the maintenance of a variety of records and prepares complex reports of work performance.
• Oversees the monitoring and control of supplies, materials, and equipment; delegates the ordering of supplies and materials; reviews and approves all requests of expenditures by assigned staff; oversees the preparation of documents for equipment procurement; plans,
organizes, and oversees bid processes for maintenance and repair of facilities and equipment, as necessary.
• Plans, directs, organizes, and supervises multiple and varied recreation programs within a major recreational area, such as youth programs, aquatics, youth sports, adult sports, summer programs, after-school programs, special interest classes, special events, and training.
• Develops, implements, and monitors goals, objectives, policies, and priorities for designated program areas reflective of the community’s needs and the Town’s and Division’s overall goals, policies, and ordinances, and in compliance with applicable Federal, State, and local rules, regulations, and guidelines.
• Designs and implements new and modified programs and projects within designated program area based on analyses and assessment of the community’s recreational needs and priorities; develops program objectives, designs plan of action, projects resource needs and requirements, and schedules times and facilities.
• Communicates with participants on an on-going basis; delegates and oversees the production of flyers, calendars, newsletters, and other promotional materials to inform the community of programs and upcoming events.
• Acts as a liaison to local residents, governmental agencies, community groups, private businesses, and others concerning questions, problems, concerns, and activities in the provision of recreation programs.
• Works with community groups and residents in the development and coordination of programs; manages the scheduling of activities, games, classes, and events.
• Prepares resource, revenue, and expenditure projections for designated program areas for the Recreation Division’s annual budget; administers and monitors assigned budget monies; tracks and analyzes revenues and expenditures on an ongoing basis and makes budget adjustments as necessary.
• Oversees the design and preparation of a variety of publicity/informational strategies and materials; reviews special announcements and informational bulletins developed by subordinate staff; disseminates through appropriate channels to targeted community members.
• Develops, monitors, and tracks sponsorships and partner opportunities; maintains contacts and negotiates with vendors; conducts fundraising events.
• Manages the coordination of special events activities with other Town departments, divisions, outside agencies, and service providers; serves as the Recreation Division’s staff liaison to various Town commissions and community groups as assigned.
• Plans, coordinates, and supervises the collection of data regarding the effectiveness of current programs as well as the community’s future needs; conducts comprehensive analyses for planning and developmental purposes.
• Manages and oversees a variety of program operations and facility maintenance activities, as well as facility rentals and usage.
• Ensures that programs and facilities are in compliance with applicable State, County, and Town regulations.
• Coordinates first aid, CPR and other safety training for Recreation and other Town staff; provides training to the public, as assigned.
• Handles medical emergencies and injuries; provides first aid and/or adult and child cardiopulmonary resuscitation; contacts police, fire and emergency medical services as required.
• Performs other duties as assigned.

Minimum Qualifications:

An equivalent combination of training and experience that would provide the required knowledge, skills, and abilities may be considered.  A typical way to obtain the required qualifications would be:

Education, Training, and Experience Guidelines
An equivalent combination of training and experience that would provide the required knowledge, skills and abilities may be considered. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in recreation, human services, physical education, or a related field and three (3) years of recreation experience with a minimum of one (1) year in a supervisory role.

License and Certification Requirements:

• Valid California class C driver’s license with satisfactory driving record and automobile insurance.
• Standard First Aid Certificate issued by the American Red Cross.
• CPR Certification.

Knowledge of:

• Principles and practices of employee and volunteer supervision, including work planning, assignment, direction, review, and training, and performance evaluation.
• Principles and practices of recreational program administration, including program development, implementation, review, and evaluation, budgeting, purchasing, and personnel management; service delivery needs related to the program area(s) to which assigned.
• Procedures for planning, implementing, and delegating a variety of recreation and leisure activities and programs through community participation.
• Recreational, age-specific, cultural, and social needs of the community.
• Applicable Federal, State, and local laws, codes, and regulations related to designated program area(s).
• Recent and on-going developments, current literature, and sources of information related to community program planning and administration.
• Safety principles and practices, including basic first aid and health/hygiene.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment.
• Computer applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for dealing effectively with the public, vendors, contractors, and Town staff, in person and over the telephone.
• Techniques for effectively representing the Town in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service to public and Town staff, in person and over the telephone.

Ability to:

• Plan, supervise, coordinate, review, and evaluate recreation programs.
• Supervise, select, train, motivate, and evaluate the work of staff and volunteers.
• Interpret, apply, and explain applicable Federal, State, and local policies, procedures, laws, and regulations related to designated program area(s).
• Apply Town policies, procedures, and organizational priorities related to various recreational programs as needed.
• Plan, organize, direct, and oversee the implementation of a variety of recreational programs and/or other recreational programs suited to the needs of the community.
• Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action.
• Respond to medical emergencies and injuries in a calm and effective manner, including providing basic first aid and/or adult and child cardiopulmonary resuscitation.
• Effectively conduct meetings and make presentations to various groups.
• Maintain facilities and equipment in a clean, safe, and secure manner.
• Prepare clear and concise reports, correspondence, and other written materials.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

Physical Demands and Working Environment:

Fair Labor Standards Act labels cannot be given to a group of employees. Each employee must meet every requirement for the claimed exemption. The designation mentioned above is for general manager guidelines.